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Record keeping for exempted introductions – chemicals that are imported and subsequently exported

You must keep certain records for introductions of chemicals that are imported and subsequently exported, which you’ve categorised as exempted. You must provide these records within 20 working days if we ask for them.

On this page

Before you read this page’s content, make sure you’ve already read and understood information on our record-keeping overview page.

Records you must keep

The type of records you must keep depends on whether you know the CAS number, CAS name, IUPAC name, or INCI name. Work through the information on this page to understand your record-keeping obligations for this type of introduction.

An introducer is taken to know the CAS number, CAS name, IUPAC name, or INCI name if it would be reasonably practicable for them to find out that number/name.

This means introducers must proactively try to find this information, including checking for it with their chemical supplier.  

Chemical identity

  • If you know the CAS number – written or electronic record of the CAS number for the chemical and one of the following: 
    • CAS name
    • IUPAC name
    • INCI name.
  • If you don’t know the CAS number or it is not assigned – written or electronic records of one of the following:
    • CAS name
    • IUPAC name
    • INCI name.
  • If you don’t know the CAS number or it is not assigned, and you don’t know the CAS name, IUPAC name or INCI name - written or electronic record of:
    • names you use to refer to the chemical
    • name of the person or business who you believe (on reasonable grounds) would give the CAS number (if assigned), and the CAS name, IUPAC name or INCI name of the chemical, if requested by the introducer, following a request from the Executive Director 
    • why you believe the information holder will give the required to AICIS. For example, this could be information in an email from the chemical identity holder or minutes of a meeting.
       

Introduction, use and exposure

  • Records to prove your chemical was introduced (imported into Australia) and the total volume introduced in a registration year. We’ll accept shipping documents.
  • Records to prove the total volume exported in a registration year or that the total volume of your chemical will be exported out of Australia. We’ll accept shipping documents.
  • Records to prove that the packaging in which your chemical is immediately contained is not opened at any time while your chemical is in Australia. We’ll accept a signed and dated declaration.
  • Records to prove that your chemical is under the control of either customs or the introducer at all times while it is in Australia. The information that we’ll accept depends on the circumstances of your introduction or export. 

Introduction requirements

You will also need the following records:

  • Records to prove your chemical is not one that cannot be exempted or reported at step 1 of the categorisation process. That is:
    • isn’t listed in Annex III of the Rotterdam Convention* or 
    • isn't listed in Part 1 of Annex A, B or C of the Stockholm Convention* 
    • the Persistent Organic Pollutants Review Committee has not decided that your chemical meets the POPs screening criteria set out in Annex D of the Stockholm Convention*
    • the AICIS Executive Director has not decided that your chemical meets the Annex D screening criteria for POPs while making the decision about issuing an assessment certificate for that chemical*
    • the AICIS Executive Director has not decided that your chemical meets the Annex D screening criteria for POPs based on an AICIS evaluation done on that chemical*

    • your chemical isn’t listed on the Inventory with conditions of introduction or use that will be contravened

      We'll accept a signed and dated declaration that these checks took place. 

      *unless it is introduced solely for use in research or analysis and the amount that you introduce in a registration year does not exceed 100kg.

How to print the checklist

Use your browser to print the record-keeping checklist content on this page by:

  1. clicking the print button at the top-right this page / or pressing Ctrl P 
  2. selecting your printer or choosing the 'Save as PDF' option
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